Instabox is making online shipping uncomplicated and sustainable. We have a network of smart, fully automated lockers, so our users can collect their parcels wherever and whenever they like, with a click of a button. Over the past six years, we’ve grown to a business with over 2000 employees, millions of happy users, and thousands of lockers across the Nordics and parts of continental Europe, but we have no plans on stopping anytime soon! In light of this growth, we are now looking for an Executive Assistant to support our CCO to help provide structure in a fast-paced environment where priorities are constantly changing.
What you will be doing:
Instabox is now looking for a highly motivated, experienced Executive Assistant to support our CCO and growing company. This role requires superior attention to detail, great organization, and prioritization skills, the ability to plan ahead and meet tight deadlines, all while juggling multiple requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders and the ability to earn trust is important.
In this role your tasks will include, but not be limited to:
Manage the CCOs calendar and coordinate meetings and events
Project lead preparations for management meetings including coordinating annual meeting cycles and reporting schedules and preparing presentations and pre-read material
Take minutes in management meetings and follow up on actions Prepare presentations for meetings and events
Book travel and prepare expense reports for the CCO
Periodically support other members of the management team
Assist in various ad-hoc projects such as launch events, arranging workshops, off-sites, team parties, and similar events
Who you are:
The Executive Assistant is a service-minded team player, who takes their own initiative to chip in and help out wherever needed in the organization. Management Support – Ideally, you have a minimum of 2-3 years of relevant job experience from supporting senior management as an assistant, trainee, or similar. You have excellent written and verbal communications skills in both Swedish and English. Also, you are an experienced user of Mac, Office suite, Google suite, especially when it comes to PowerPoint and/or Google slides. You pay attention to detail and like to deliver high-quality and well-designed presentations. Personal Traits – A successful candidate will have a high level of integrity, professionalism and is self-motivated, able to juggle multiple and diverse responsibilities. You are well organized, leave nothing to chance, and aim to always deliver on time. You are positive, outgoing, and create good working relations both within our teams as well as with external parties.
We offer you one of the most exciting roles at one of Sweden's fastest-growing companies. You will be at the core of our business every day and play an instrumental role in taking us to the next level. Those are not just words and empty promises, you are long-awaited and will start from a blank slate, the sky is literally the limit here.
Then there are all the smart people that you will be surrounded by on a daily basis, the responsibility you will be given, the centrally located office, the compensation package, and other benefits and much much more, but we’ll get to that in due time. For now just submit your application and we can take all the other stuff in the next step. We literally cannot wait to have you onboard.